In person events vs Virtual Events - What's the better option?


As the world has become more and more digital, many events that would traditionally be held in person have moved online.

Though in person events have been on the decline in recent years, virtual events have been on the rise. With advances in technology, it's now easier than ever to connect with people from all over the world without ever having to leave your home. 

Virtual events have many advantages over in person events, including being more cost-effective, more accessible, and more flexible. With so many benefits, it's no wonder that virtual events are becoming increasingly popular.

However, there are still some advantages to in person events that make them appealing to both organizers and attendees.

Here’s a guide on what's the better option in today’s time - In person Events or Virtual Events? Let's have a look. 

Virtual Events vs In person Events

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Let’s have a look at all the things that may make one of the event types forms better than the other.

1. Costs Incurred

Virtual events are more cost-effective than in person events for a number of reasons. 

  • First, you don't have to pay for travel or lodging for your attendees. 
  • Second, you don't have to rent out a physical space, which can be expensive. 
  • Third, you can reach a larger audience with a virtual event than you could with an in-person event. 
  • Finally, you can save on marketing costs by promoting your virtual event online.

When it comes to virtual event planning, you really get to cut a lot of costs that would otherwise have been incurred. One can also reach a larger audience without extra costs through virtual events. Utilizing technology to bring your event online has many benefits including 

  • A potentially global reach, 
  • Increased accessibility, 
  • And decreased costs. 

By planning and promoting your event well, you can ensure that your virtual event is successful and reaches the right people.

It is no secret that online events have become increasingly popular in recent years as a way to reach a wider audience. By hosting an event online, you can open up your event to people from all over the world who might not be able to attend in person. 

This can be a great way to increase the visibility of your event and give more people the opportunity to participate.There are a few things to keep in mind when planning a virtual event. 

  • First, you'll need to choose the right platform for your event. There are many different options available, so it's important to do some research and find the one that best meets your needs. 
  • Second, you'll need to promote your event effectively so that people will actually know about it and be interested in attending. 
  • And finally, you'll need to make sure your event runs smoothly on the day of the event, so that everyone has a good experience.

If you're in the process of virtual event planning, there are plenty of resources available to help you get started. With a little planning and effort, you can ensure that your virtual event is a success!

When it comes to choosing the right platform for your upcoming event, Oreed is one of the best options out there. Unlike most other platforms, Oreed has all the event management capabilities in one place. So whether you are planning a virtual corporate event or one that promises more fun and exciting, make sure to check Oreed out before you make the final decision.

2. Ease of Access

There is no denying that virtual events have become increasingly popular in recent years. And there are several good reasons for this. 

For one, as we have established above, they are often more affordable than in-person events. And when it comes to ease of access, virtual events definitely have the edge. 

You can attend a virtual event from anywhere in the world, as long as you have a good internet connection. You don't have to worry about booking travel or taking time off work. And if you can't make the live event, most virtual events are recorded and made available to view afterwards. In contrast, attending an in-person event usually requires being in the same city (or at least country) as the event itself. This can be a significant barrier for many people. 

So when it comes to ease of access, virtual events definitely have the upper hand.

3. Easier to Document or Record

When it comes to recording these online events, there are now a number of easy-to-use tools that make the process hassle-free.

One of the benefits of virtual events is that they can be recorded and shared with a wider audience. This means that even if people are unable to attend the event live, they can still access the content at a later date. 

Recording virtual events also gives you the opportunity to create marketing materials or training videos that can be used again in the future.

There are a few things to bear in mind when recording virtual events. 

  • Firstly, make sure you have permission from all speakers to record and share their presentations. 
  • Secondly, ensure that your recording equipment is set up correctly and will not cause any technical issues during the event. 
  • Finally, test your recordings before the event to avoid any last-minute problems.

Overall, recording virtual events is a great way to create valuable content that can be shared with a wide audience. By following a few simple tips, you can ensure that your recordings are professional and high-quality.

4. Level of Interaction

There is no doubt that in-person events are more personal than virtual events. After all, when you're face-to-face with someone, there is greater opportunity for interpersonal interaction. 

  • You can pick up on nonverbal cues, such as body language and facial expressions, which can give you a better sense of how the other person is feeling. 
  • You can also have a back-and-forth conversation more easily when you're in the same room together.

However, that doesn't mean that virtual events are necessarily less personal. In fact, depending on the event and the purpose of it, a virtual event can actually be more intimate than an in-person one. 

For example, if you're attending a virtual conference or workshop, you may have the opportunity to chat one-on-one with the speaker or other attendees during breaks or at designated times. This can give you a chance to connect with people on a more personal level than if you were just listening to them speak from a stage. 

Of course, it ultimately comes down to preference. Some people prefer the energy and excitement of being in a room full of people, while others prefer the convenience and flexibility of attending an event online. There is no right or wrong answer; it's simply a matter of what works best for you and your needs.

5. Measuring Event’s Success

Event analytics is the process of collecting and analyzing data from events to generate insights that can help event organizers and managers improve the planning and execution of future events. 

Virtual events present a unique challenge in this regard, as they are not physical spaces that can be easily monitored and inspected. However, there are a number of ways to collect data from virtual events, including surveys, social media monitoring, and web analytics. 

By analyzing this data, event organizers can gain valuable insights into how to improve the overall experience for attendees.

When measuring the success of events, there are a few key factors to consider. 

  • For virtual events, these include engagement, reach, and conversions. 
  • For in-person events, key success factors include attendance, satisfaction, and follow-up.

Engagement is important for virtual events because it allows you to gauge how engaged your audience is with your content. The more engaged they are, the more likely they are to convert into customers or leads. 

Host your Virtual Event with Oreed!

Oreed logo

Oreed is one of the most exciting and innovative virtual event platforms out there. 

By partnering with it, The Oreed Event management platform will give event planners all the tools they need to manage their events in one place. This will include 

  • A central database of customer information, 
  • Recommendations on how to increase attendance rates, 
  • And a system for processing accreditations and certifications. 

Having this information readily available will help event planners better understand their customers and plan events that are more likely to engage and attract attendees.

With an easy-to-use interface and streamlined operations, Oreed will take away more than half of your worries. 

Final Thoughts

woman on a laptop

There are pros and cons to both virtual and in-person events. It really depends on your preferences as to which suits you best. 

Here are some things to consider when making your decision: Virtual events can be more convenient since you don't have to travel to a specific location. They also tend to be less expensive since there is no need to rent out a venue or hire catering. However, you may miss out on the energy and excitement that comes with an in-person event.

In-person events can be more fun and engaging since you're surrounded by people. You also get to enjoy the amenities of the venue, such as great food and ambience. On the downside, they can be more expensive and require more planning.

If you decide to go virtual for your next event, Oreed is surely one of the best virtual event platforms out there. 

Promote lifelong learning through Oreed by experiencing the most powerful all in training and development intelligent platform that streamlines all your organizations learning, training and development activities in one place.

Partner with Oreed to make your upcoming event a massive success.Vir

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