Globalization and digitization have led to an increase in virtual events. With more people working remotely and traveling less, there has been a need for more events that can be accessed online.
This has led to a rise in virtual events, which are events that are held online instead of in person.
A survey conducted by vFairs showed that 57.4% of respondents believed that virtual events are not only here to stay but they will continue to grow.
With a rise in virtual events, a subsequent rise in virtual events management has taken place as well.
Wondering which ones are the best virtual events management platforms out there? Look no further. In this article, you will learn all you need to know about virtual events management to make your upcoming events a massive success.
What Are Virtual Events?
Virtual events are online events that use technology to simulate a real-life experience. Attendees can interact with each other and the event host in real time, just as they would at an in-person event.
Virtual events have become increasingly popular in recent years as a way to connect with people from all over the world without having to travel.
They are also often more affordable than traditional events and can be customized to fit the needs of any organization.
Types Of Virtual Events
There are many different types of virtual events, but some of the most common include webinars, web conferences, and online training sessions.
Webinars
- Webinars are a great way to share information and communicate with a large audience.
- They can be used to promote products or services, deliver lectures or presentations, and conduct interviews.
- Webinars typically last between 60 and 90 minutes.
Web Conferences
- Web conferences are similar to webinars, but they offer more interactive features such as chat rooms, breakout sessions, and polling.
- They also tend to be shorter in duration, usually lasting around 30 minutes.
Online Training Sessions
- Online training sessions are a great way to provide employees or customers with detailed instructions on how to use a product or service.
- They can also be used for onboarding new team members or teaching customers about a new feature.
- Training sessions typically last between 30 and 60 minutes.
Virtual events can be used for anything from educational purposes to networking and business development.
Virtual Event Management
Virtual events management is a process of organizing and coordinating events that take place online or in a virtual environment.
This can include anything from webinars and conferences to trade shows and virtual product launches.
Things To Keep In Mind
When planning a virtual event, there are a few things you'll need to keep in mind.
1. Determine The Type Of Event
First, you'll need to decide what type of event you're looking to host.
There are a variety of virtual events that can be hosted, from online conferences and webinars to more intimate events like virtual happy hours or meetups.
2. Start Planning The Logistics
Once you've decided on the type of event you'd like to host, you'll need to start planning the logistics.
This includes figuring out who will be speaking or presenting at the event, what platform you'll be using to host the event, and how you'll promote the event to your target audience.
3. Ways To Keep Attendees Engaged
You'll also need to think about how you'll keep everyone engaged during the event, as well as how you'll follow up with attendees after the event is over.
By keeping these things in mind, you can ensure that your virtual event is a success!
Benefits
Virtual events management can offer a number of benefits for businesses, including increased flexibility, lower costs, and the ability to reach a wider audience.
1. Reach A Global Audience
With virtual events, businesses have the opportunity to reach a global audience, as well as those who may not be able to attend an in-person event.
This can be especially beneficial for small businesses or those with limited resources.
2. Cost Savings
Additionally, virtual events often require less planning and coordination than traditional events, which can lead to significant cost savings.
3. Highly Interactive
Finally, virtual events can be highly engaging and interactive, offering attendees the chance to connect with each other and the speakers in real-time.
This can create a more dynamic and intimate experience that can be beneficial for both businesses and attendees.
A survey was conducted by vFairs which showed that 88.1% of the respondents had hosted at least 1 virtual event.
Things To Know About Virtual Event Management With Oreed
Being one of the best online events platforms, Oreed positions itself as an LMS system that enables online as well as hybrid events.
Here are 5 things you should know when it comes to event management with Oreed.
1. Solution-Oriented Platform
Oreed covers a large target market that includes KSA, the MENA region, the US, the UK, and Canada.
This virtual event management software provides many benefits or solutions to its ideal customers.
After a careful analysis of existing platforms, we have come up with solutions that would help our clients achieve their business goals in a much more efficient and professional manner.
Oreed doesn't offer features or services, it offers solutions to its customers.
2. Registration Made Easy
When it comes to registration through traditional platforms, potential customers have to register through emails or google forms.
In some cases, they may even have to visit the physical premises to register manually.
A lot of our ideal clients lose business as they are unable to collect payments digitally which would not be the case if you partner with Oreed.
With us, registration and payment have been made easy. Not only will you be able to register but also make payments online which would take away half your work hassle.
3. Insight Into Users
Not only does Oreed make the registration and payment processes smooth, it also provides you with complete user information.
Other platforms provide clients with limited information which would lead to a lack of evidence-based decision-making for future events.
One of the event management best practices includes providing the hosts with complete user information as it would allow them to enhance attendance and engagement of their upcoming events.
Through this platform, you will be able to receive all the data about the users which would include all the events they have attended in the last month, quarter, and year.
This enables you to have a 360-degree level of understanding of the user.
While most virtual event management software provides basic data on users, the hosts have to download the excel sheets and analyze the data themselves.
With us, you will be able to get access to a centralized system where all insights will be present in one place.
4. Processing Of Certificates And Accreditations
Not only will you be able to register attendees digitally and receive their payments, but you will also have a system in place to process certifications and accreditations for them by the end of the event.
Along with all other features and solutions, Oreed also provides certifications to attendees.
Certificates serve as a physical reminder and representation of attending and completing an event.
They show others that you have taken the time to do something, whether it be educational or for fun. They also can help boost confidence and motivation by seeing progress made.
So providing attendees with certificates can be considered one of the event management best practices.
5. Engaging Events With Gamification Features
What Are Gamification Features
Gamification is the use of game design elements in non-game contexts.
Gamification can make events more engaging and interactive and has been used in a variety of settings, including business, education, and health care.
Different Gamification Features
There are a number of different gamification features that can be used to make events more engaging.
- One popular feature is leaderboards, which can create a sense of competition and encourage people to participate more actively.
- Other features include badges, achievements, and rewards, which can provide motivation and recognition for participants.
Gamification can also be used to create interactive experiences at events.
Make Your Events Fun And Interactive With Oreed’s Gamification Features
When it comes to hosting virtual events, you want to make sure they're engaging and interactive for your attendees.
That's where Oreed's gamification features come in handy.
With our platform, you can add games and other exciting features to your event to make it more fun and engaging for everyone involved.
Plus, our features are designed to promote interactivity and collaboration among attendees.
So if you're looking for ways to make your virtual events more enjoyable and productive, be sure to check out Oreed today!
Final Thoughts
As the world increasingly moves online, virtual events have become a popular way to connect with others and share information.
While there are some drawbacks to this type of event, such as the potential for technical difficulties and a lack of in-person interaction, there are also many benefits.
- Virtual events can be more inclusive than in-person events, as they can be attended by people from all over the world.
- They are also more flexible in terms of timing and location and can be easier to plan and execute.
- Additionally, virtual events often have lower costs associated with them, making them a more affordable option for both organizers and attendees.
Overall, virtual events can be a great way to connect with others, share information, and learn new things.
While there are some challenges that come along with this type of event, the advantages far outweigh the disadvantages.
If you are looking for an online platform that will help streamline your events and make them a success then Oreed might be one of the best online events platforms out there.
Promote lifelong learning through Oreed by experiencing the most powerful all-in-one training and development intelligent platform that streamlines all your organization's learning, training, and development activities in one place.
Book a demo with Oreed today to get a walk of all our services.
FAQS
1. How do you manage a virtual event?
When it comes to virtual events, the key is all in the planning. You need to make sure that you have a clear idea of what you want the event to achieve, and then work backward from there. Once you have a good understanding of the event's purpose, you can start to put together a plan of action.
2. What are the 5 E's of event planning?
The 5 E’s of event marketing include Elements, Essentials, Environment, Energy, and Emotions
3. What are the 5 C's of event marketing?
The 5 C’s of event marketing include Concept, Coordination, Control, Culmination, and Closeout.
