A great deal has changed in business culture over the last few decades. The trend of hybrid work predates the COVID-19 pandemic and continues to gain momentum. For all its benefits, transitioning to this new model also necessitates adopting new tools and practices. The first step is to invest in the meeting management software.
With the advances in cloud technology, reliable video conferencing has become accessible and affordable and can fit in easily with the modern workplace. The accessibility of this service is especially pertinent in light of the current outbreak.
Many businesses have continued to operate using video conferencing, allowing employees to work from home and using conferencing solutions for general communications and meetings.
Let’s, dive into the best meeting management software for 2024.
Best Meeting Management Software
Oreed
Choosing the right meeting management software system under your belt can make a world of difference. Just as superheroes need their sidekicks, Oreed is your key to saving time, streamlining your event, and providing a better experience for your clients.
Oreed gives you a centralized database system that enables you to keep track of all your business data and provides valuable insights to make smart business decisions on an automated basis. As well as helping you to increase attendance rates, Oreed can help you plan events that have a higher level of engagement/attendance.
Additionally, you can stay compliant with international compliance policies while keeping a 360-degree awareness of your employees.
Top result-oriented solutions with Oreed
- Provide an organized platform to facilitate seamless access to increase employee satisfaction.
- Become better acquainted with your employees and training.
- Measure training effectiveness.
- Improve your target audience's categorization.
- Organize tailored training and courses.
- Streamlined communication with higher ROI.
- Analyze the success and efficiency of your courses.
- CRM system can deliver targeted customer communication and education.
Best For:
- Online learning to manage contacts, student data, and exam modules.
- Education for webinars/broadcasting.
- Hybrid and microlearning.
- Event management system.
- Managing sponsors and attendance.
- Managing registration and providing certifications to attendees.
Pricing
Reach out to the customer support team for further assistance and information.
Event Brite
With Event Brite, users can organize conferences, seminars, meetings, festivals, shows, forums, and matches through cloud-based registration and ticketing. Managing events, selling tickets, and collecting payments are key features. By utilizing its proprietary analytics tools, the software enables users to organize, manage, and track events and attendees. It can also create badges for registered attendees. Eventbrite hosts events of every shape and size. One of the best live streaming software.
Pricing
In addition to delivering innovative technology and low fees, Eventbrite is free if your event is free. Packages fall into three categories: Essentials, Professional and Premium.
You can calculate your potential earnings from the pricing feature based on the Everbrite Payment Processing and the Professional package. Your ticket price is multiplied by your potential attendance number. If you want to charge the attendee for Eventbrite's fees, you must add a minimum amount to the ticket price.
Follow up more here: https://www.eventbrite.com/l/event-management-software/.
HubSpot
The HubSpot Meetings free meeting management tool is excellent for people who only need a simple scheduler and a calendar that lets them know when a meeting is approaching.
Among the many free tools HubSpot provides, this tool is just one. It is compatible with Google and Outlook Calendars and HubSpot CRM.
As part of their All-In-One WordPress plugin, HubSpot Meetings is also available. You can access other HubSpot tools, such as the free CRM, sales, marketing, and many others, by adding it to your WordPress site.
Additionally, you get free access to HubSpot Academy, an educational resource comparable to an encyclopedia. In summary, this meeting management system is light and simple and can prove helpful for HubSpot users.
Pricing
HubSpot is a free meeting management software.
Zoom
Zoom is a video conferencing and messaging software for desktop and mobile devices that is relatively easy to set up and offers the best meeting software features.
Additionally, it can accommodate up to 1,000 participants at once, and it can show up to 49 videos on a single screen. However, such large gatherings will be best suited to big-screen monitors.
You can save meetings locally or to the cloud, using the transcripts with searchable text. Participants can also collaborate by sharing their screens and taking notes on the same document.
An additional feature, the team chat, includes a ten-year archive, searchable history, and file sharing. Users can also escalate meetings to one-to-one calls. Meetings and shared files are encrypted using 256-bit TLS, and automated scheduling can be done from Gmail, Outlook, or iCal.
Pricing
Up to 100 people can join the free tier for up to 40 minutes, while the Pro, Business, and Enterprise cost $149.90/year, $199.90/year, and $240/year, respectively.
Follow up more here: https://zoom.us/.
Google Meet
Using Google Meet, you can hold video conferences. Initially only available to enterprise customers, Google Meet is now free to use for everyone. Android and iOS users can use Google Meet through the web and on their phones and tablets.
Google Meet is a video conferencing tool designed to facilitate video meetings. However, you can switch the camera off and use the microphone for calling. You can create ad hoc calls that can be joined through a code or the link.
Google Meet does not require installing any software on your computer. The organizer and attendees must use modern web browsers to participate in the conference call. Google Meet supports meetings that last up to one hour for free users, though this is now extended to 24 hours. Up to 100 people can attend meetings.
Pricing
The Google Meet service is free to use. All you need is a Gmail account. Some features of Google Meet can only be accessed with a paid subscription to G Suite. G Suite costs $10 per active user per month. G Suite is a collaboration and productivity app suite developed by Google for enterprise users.
Follow up more here: https://meet.google.com/.
Skype
The cross-platform Skype app supports group video calling for up to 50 participants. Skype can also be accessed through a browser.
The screen sharing feature has the option of automatically blurring the background to make it easier to focus on the person on call. You can also record conversations and subtitle them live.
Pricing
Skype for Business is a paid upgrade if you need video meetings that involve multiple people. In exchange for a low monthly fee (up to £6/month), you'll get support for chatting with up to 250 participants, office integration, and enhanced security.
Follow up more here: https://www.skype.com/.
Microsoft Teams
As part of Microsoft 365/Office 365, Teams is a hub for teamwork, collaboration, and document sharing, all designed to increase worker productivity. Using Teams can help replace email communication entirely and allow workers to connect with their apps, particularly for remote workers.
You can install Teams on any desktop, mobile, or web browser. It runs on all major operating systems, including Windows, macOS, iOS, and Android. Workers can also use ad-hoc group chats or send direct messages to colleagues in private.
It includes the usual features of a business chat app, including GIFs, emojis, @mentions, threaded conversations, bots, and sharing files. Teams can also be used for company-wide broadcasts (or 20,000 with Advanced Communications) and group video calls.
Pricing
Microsoft Teams lets you have 300 users per organization in its free version. Enterprise licenses, meanwhile, allow for an unlimited number of members. As for file storage, the difference between free and paid is huge. Free Microsoft Teams plans limit storage per user to 2GB, with 10GB shared. Paid plans get you 1TB of storage per user. Plans range from $5 per user to $12.50 per user with an annual commitment.
Follow up more here: https://www.microsoft.com/.
Cisco WebEx
Cisco Webex is a product suite for video conferencing and collaboration. The collaboration of this meeting management software suite includes Webex Meetings, Webex Teams, and Webex Devices.
Cisco Webex provides online meetings, team messaging, and file-sharing capabilities. The suite is considered one of the top collaboration platforms in the unified communications arena.
It can utilize both small group collaboration for SMBs and large group meetings for enterprise deployments.
A desktop or mobile app can be used to join video conferences. Webex is also available as a web application, though it has fewer features. It allows users to share documents and chat with colleagues. It can be accessed through Cisco Webex Meetings and Cisco Webex Teams.
Pricing
There are five different Cisco Webex versions at different price points.
Follow up more here: https://workspace.google.com/.
Top Features to Consider for a Meeting Management Software
1. A check-in Feature:
To minimize wasted conference room space, choose a platform that allows users to check into meetings. Users should also be notified when meetings begin.
2. Move, Cancel, or Update Meetings:
Meetings are frequently rescheduled or updated based on the availability of participants. If you want to adjust meetings on the fly, pick software that lets you do it easily.
3. Integrated Automated Processes:
To streamline your work processes and save time, choose meeting software that integrates closely with your existing automation system.
4. Support for Multiple Media Types:
Make sure the platform you pick supports a wide range of file types to get the maximum benefit from your meeting management software.
5. Security and Access:
To customize your meeting platform, you need a platform with complete security and access oversight to customize it according to your business needs.
